Step by Step to Applying for a Canadian Work Permit from Europe: Complete 2025 Guide

by | Dec 2, 2025 | Uncategorized

Step by Step to Applying for a Canadian Work Permit from Europe: Complete 2025 Guide

Securing a Canadian work permit is a significant milestone for many Europeans looking to advance their careers, gain international experience, or start a new life in Canada. The process, while detailed, is entirely manageable with the right guidance. This comprehensive 2025 guide offers a clear, actionable, and up-to-date step-by-step approach to applying for a Canadian work permit from Europe. Whether you’re an EU citizen, a professional with a job offer, or exploring options under CETA, this article covers every essential aspect, including eligibility, required documents, application forms, biometrics, and timelines.

Key Takeaways

  • Eligibility for a Canadian work permit depends on factors like job offer, nationality, and type of work.
  • Most European citizens need a temporary job offer and may benefit from CETA provisions.
  • The application process involves gathering required documents, completing application forms, and submitting biometrics.
  • Labour Market Impact Assessment (LMIA) may be required unless exempted (e.g., under CETA).
  • Processing times and fees vary; planning ahead is crucial for meeting Canada work permit deadlines.
  • Restoration of status is possible if your work permit expires and you lose status in Canada.

Table of Contents

  1. Overview: Canadian Work Permits for Europeans
  2. Understanding Work Permits and Canadian Work Visas
  3. Eligibility for a Work Permit from Europe
  4. Types of Canadian Work Permits
  5. The Role of Labour Market Impact Assessment (LMIA)
  6. Work Permit Canada Requirements: What You Need
  7. Step-by-Step Guide: How to Apply for a Canadian Work Permit from Europe
  8. Required Documents for Your Work Permit Application
  9. Application Forms and Online Submission
  10. Biometrics and Canada Visa Appointments
  11. Processing Times, Fees, and Deadlines
  12. Special Pathways: CETA and Work Permit for EU Citizens

1. Overview: Canadian Work Permits for Europeans

Canada continues to be a top destination for skilled workers, professionals, and tradespeople from Europe. The Canadian work permit system allows non-citizens, including EU nationals, to work temporarily in Canada, often as a stepping stone to permanent residency. European applicants are increasingly leveraging agreements like CETA (Comprehensive Economic and Trade Agreement) to streamline their entry into the Canadian workforce.

2. Understanding Work Permits and Canadian Work Visas

What Is a Canadian Work Permit?

A work permit is an official document issued by Immigration, Refugees and Citizenship Canada (IRCC) that authorizes a foreign national to work legally in Canada. It is not a visa but may be issued alongside a temporary resident visa (TRV) or an electronic travel authorization (eTA), depending on your nationality.

Canadian Work Visa vs. Work Permit

A Canadian work visa (often a TRV) allows you to enter Canada, while a work permit allows you to work once you are in the country. Most European citizens are visa-exempt and only require an eTA to travel, but must still obtain a work permit to be employed.

3. Eligibility for a Work Permit from Europe

General Eligibility Criteria

  • Proof of job offer from a Canadian employer (unless exempt under certain programs).
  • Demonstrate intent to leave Canada at the end of your work permit period.
  • No criminal record; provide police clearance if requested.
  • Proof of sufficient funds to support yourself and family members.
  • Meet health requirements; undergo a medical exam if needed.
  • Not be a danger to Canada’s security.

Eligibility for EU Citizens

EU citizens benefit from CETA, which eases access for certain professionals, investors, and intra-company transferees. However, eligibility still depends on occupation, job offer, and compliance with Canadian regulations.

4. Types of Canadian Work Permits

Employer-Specific Work Permit

This permit ties you to one employer and position. You must have a job offer and, in most cases, an LMIA.

Open Work Permit

Allows you to work for any employer in Canada, with some exceptions. Usually available to spouses/common-law partners of skilled workers or international students, and under certain programs.

LMIA-Exempt Work Permit

Certain categories (e.g., under CETA or intra-company transfers) are exempt from the LMIA requirement, streamlining the process.

5. The Role of Labour Market Impact Assessment (LMIA)

What Is an LMIA?

The Labour Market Impact Assessment is a document issued by Employment and Social Development Canada (ESDC) that assesses the impact of hiring a foreign worker on the Canadian labour market. A positive LMIA shows that no Canadian citizen or permanent resident is available for the job.

When Is an LMIA Required?

  • Most employer-specific work permits require an LMIA.
  • Exemptions exist under CETA, intra-company transfers, and certain international agreements.

How Employers Apply for an LMIA

Your Canadian employer must apply for the LMIA before you can submit your work permit application. Once approved, you’ll receive a copy of the LMIA and a detailed job offer.

6. Work Permit Canada Requirements: What You Need

General Requirements

  • Valid passport (expiry must cover the work permit period).
  • Job offer letter or employment contract.
  • LMIA number (if applicable) or proof of LMIA exemption.
  • Proof of qualifications, education, and relevant work experience.
  • Police certificates and medical exams (if requested).
  • Proof of sufficient funds.
  • Completed application forms.
  • Photographs meeting Canadian specifications.
  • Biometrics (fingerprints and photo).

Special Requirements for EU Citizens

Under CETA, certain professions can bypass the LMIA. However, you must provide documents proving eligibility for the exemption (e.g., proof of professional status, intra-company transfer documentation).

7. Step-by-Step Guide: How to Apply for a Canadian Work Permit from Europe

Step 1: Secure a Job Offer or Determine LMIA Exemption

  • Find a Canadian employer willing to hire you.
  • Ensure the employer is eligible and, if needed, obtains an LMIA.
  • If applying under CETA or another LMIA-exempt category, gather supporting documents.

Step 2: Gather Required Documents

  • Valid passport (ensure expiry date is sufficient).
  • Job offer letter or employment contract.
  • LMIA or exemption documents.
  • Proof of qualifications and experience.
  • Police certificate and medical exam results (if required).
  • Proof of funds.
  • Recent passport-sized photos.

Step 3: Complete Application Forms

  • IMM 1295: Application for Work Permit Made Outside of Canada.
  • IMM 5645: Family Information Form (if applicable).
  • IMM 5409: Statutory Declaration of Common-law Union (if applicable).
  • Other forms as requested by IRCC.

Step 4: Pay Application Fees

  • Work permit processing fee (typically CAD $155 as of 2025).
  • Biometrics fee (CAD $85, if applicable).
  • Open work permit holder fee (if applicable, CAD $100).

Step 5: Submit Your Application Online

  • Create an account on the IRCC website.
  • Upload all completed application forms and supporting documents.
  • Pay fees online via credit/debit card.
  • Double-check all information before submitting.

Step 6: Provide Biometrics

  • After submitting your application, you’ll receive a Biometric Instruction Letter (BIL).
  • Book a Canada visa appointment at a Visa Application Centre (VAC) in your European country.
  • Attend the appointment to provide fingerprints and a photo.

Step 7: Wait for Processing and Decision

  • Track your application status online.
  • Processing times vary by country and application type (see section 11).
  • IRCC may request additional documents or an interview.
  • Once approved, you’ll receive a Port of Entry (POE) Letter of Introduction.

Step 8: Enter Canada and Receive Your Work Permit

  • Present your POE Letter, passport, job offer, and supporting documents to a border officer.
  • Receive your work permit at the port of entry.
  • Begin your employment in Canada as outlined in your permit.

8. Required Documents for Your Work Permit Application

Checklist of Required Documents

  • Valid passport (all pages showing stamps and visas).
  • Job offer letter or contract with details of employment.
  • LMIA or proof of LMIA exemption (CETA, intra-company transfer, etc.).
  • Educational credentials and professional qualifications.
  • Updated CV/resume.
  • Police clearance certificate(s) from all countries lived in for 6+ months since age 18.
  • Medical exam results (if required for your occupation or country).
  • Proof of funds (bank statements, pay stubs, etc.).
  • Passport-sized photos (meeting IRCC specifications).
  • Marriage certificate or proof of relationship (if bringing family).
  • Completed application forms.

Document Tips

  • Translate all non-English/French documents with certified translations.
  • Ensure all documents are clear, legible, and up to date.
  • Double-check expiry dates, especially for passports and police certificates.

9. Application Forms and Online Submission

Main Application Forms

  • IMM 1295: Main work permit application form for applicants outside Canada.
  • IMM 5645: Family Information Form (if applicable).
  • IMM 5409: Statutory Declaration of Common-law Union (if applicable).
  • Supplementary forms as requested by IRCC.

How to Submit Your Application Online

  1. Create a GCKey or sign in with a partner on the IRCC website.
  2. Start a new work permit application and select “Outside Canada.”
  3. Complete all required fields and upload scanned documents in PDF or JPG format.
  4. Pay the required fees using a valid credit/debit card.
  5. Submit your application and keep a copy of your confirmation and receipts.

Troubleshooting Tips

  • Scan documents at high resolution for clarity.
  • Check file size and format requirements on the IRCC portal.
  • If you encounter technical issues, use the IRCC web form for support.

10. Biometrics and Canada Visa Appointments

Biometrics Requirement

Most European applicants must provide biometrics (fingerprints and photograph). This step is mandatory for security and identity verification.

Booking Your Visa Appointment

  1. Receive your Biometric Instruction Letter (BIL) from IRCC.
  2. Locate the nearest Visa Application Centre (VAC) in your country (e.g., Paris, Berlin, Madrid, Rome, Warsaw, etc.).
  3. Book an appointment online or by phone.
  4. Bring your BIL, passport, and appointment confirmation.
  5. Provide biometrics at your scheduled time.

Special Considerations

  • Some applicants may be exempt from biometrics (children under 14, adults over 79, certain diplomats).
  • Biometrics are generally valid for 10 years for future applications.

11. Processing Times, Fees, and Deadlines

Processing Times

  • Processing times vary by country and application volume.
  • As of 2025, processing from most European countries ranges from 6 to 14 weeks.
  • Check the IRCC website for country-specific updates.

Fees

  • Work permit application fee: CAD $155 (subject to change).
  • Biometrics fee: CAD $85 per person.
  • Open work permit holder fee (if applicable): CAD $100.
  • Additional fees for medical exams, police certificates, and translations.

Deadlines and Validity

  • Submit your application well before your intended travel date.
  • Work permits are typically valid for the duration of your job offer, up to a maximum of 2-3 years (renewable).
  • Extensions and renewals must be applied for before the current permit expires.

12. Special Pathways: CETA and Work Permit for EU Citizens

CETA Overview

The Comprehensive Economic and Trade Agreement (CETA) between Canada and the EU creates streamlined pathways for certain professionals, investors, and intra-company transferees. CETA provides LMIA exemptions and simplified processes for eligible EU citizens.

Who Qualifies Under CETA?

  • Business visitors
  • Investors
  • Intra-company transferees
  • Contractual service suppliers and independent professionals in covered occupations

How to Apply Under CETA

  1. Determine eligibility based on occupation and job offer.
  2. Gather proof of professional status and contracts.
  3. Apply for a work permit, selecting LMIA-exempt category under CETA.
  4. Submit supporting documents as required by IRCC.

Benefits of CETA

  • No need for an LMIA (faster processing).
  • Clear eligibility for certain professions.
  • Pathway available to most EU citizens with qualifying offers.

Limitations of CETA

  • Not all occupations are covered.
  • Temporary duration, usually up to 12 months (renewable in some cases).
  • Proof of eligibility and professional status required.

Other